Titus Built Job Descriptions

Financial Manager

Overview:
The Company's Financial Manager (FM) reports directly to the General Manager and is charged with providing timely, accurate and reliable financial information to ensure the Company meets or exceeds it's financial goals for growth and profitability.

Monthly/Quarterly/Annual Reporting

• By the 10th of each month, FM shall deliver to the General Manager a financial "Flash Report" showing the following:
• Profit & Loss Report
• Balance Sheet
• Overhead Budget (Estimate vs. Actual), perform break-even analysis
• Overhead % calculation
• Job Costing for all current projects (Estimated vs. Actual reports) - determine slippage of estimated vs. actual costs
• Review of individual projects for profitability & forecasting
• Job close out reports - job autopsies (on all completed projects)
• WIP (work in progress) report, calculate under/over billings to obtain true Net Profit for the month and monthly trends (monthly entry into P&L and Balance sheet)
• Review "Profit First" calculation to determine proper Company mark up to achieve goals based on actual Sales and Overhead expenditures
• Calculate Gross Profit remaining to be earned vs. overhead to spend - evaluate Sales & Overhead
• Update "Profits" sheet, all current projects, contract amounts and costs to date, track average size project (dollar volume), profitability by job size, by Project Manager, and by job type
• Provide Quarterly reports on Company Financial status (Gross Sales, Cost of Goods Sold, Overhead, Profitability) - compare to annual projections
• Provide Quarterly reports for Bonus reports (based on Company Overhead %)
• Evaluate Design Team income monthly (Design projects, Millwork & Kitchen Sales, Design jobs converted to Construction contracts)
• Review Design Team monthly & quarterly goals
• Evaluate Design Team Overhead vs. Sales
• Sales Lead Evaluation (track monthly/quarterly/annual Sales Leads vs. Proposals submitted vs. Contracts sold) - determine how many leads to generate based on historical hit ratio to reach annual Sales Goals.
• Determine backlog in Design Jobs
• Determine backlog in Construction Projects
• Cash Flow Projections (vs. Sales revenue)
• Calculate financial health ratios (Operating, Solvency, Liquidity ratios)
• Periodically evaluate Company value, assets, cash, etc. determine projected "market value" - track trends
• Calculate average Contract increases by Change Orders - what average % do projects increase from original Contract?
• Create and maintain Employee Labor Burden cost reports to determine actual employee costs for accurate billings and overhead calculations

Other Current Projects:

• Assist in converting the Company to true Accrual and % Completion accounting methods
• Evaluate all Departments (Design Team, Kitchens, Construction) for profitability and goals
• Immediately search for methods to reduce overhead by purchasing overhead items more efficiently or other
• Solicit competitive vendor pricing agreements for overhead items
• Evaluate & Maintain Company's technology infrastructure (office network, remote access, internet, email), protection- firewall, virus, spam
• Assist Office Manager in financial & Quickbooks troubleshooting
• Work with Accounting consultants to improve and perform financial functions

Other Upcoming Projects:

• Evaluate Bonus Pool program for all employees
• Evaluate Financial Software programs vs. Quickbooks Pro based on Company needs and costs to implement

Special Projects:

• Evaluate & set up LOC (Line of Credit) as safety net for cash flow crunches
• Evaluate Owner's Return on Investment - Owner's goals
• Review alternative sources of revenue - special investment projects, amendments to existing revenue sources or new ventures
• Assist GM in Special Projects outside of normal business, Real Estate projects, residential and commercial building projects
• Assist GM in searching for and evaluating Real Estate opportunities
• Assist GM in obtaining competitive financing for Special Projects